Behind every impactful retrofit initiative is a team that keeps things running smoothly. This role ensures that Energiesprong UK can deliver high-quality work: on time, on budget, and with the professional collaboration our partners rely on.
As our Business Administrator, you’ll provide essential support across finance, operations, HR, procurement, and general administration. Your work will help our mission-led organisation stay efficient, organised, and able to focus on delivering meaningful change across the retrofit sector.
This role offers flexible working arrangements, ideal for someone who is highly organised, detail-driven, and motivated by work that contributes to a more sustainable future. You’ll be joining a small but committed team working to transform how homes are retrofitted across the UK.
Remote working is fully supported, though being based in the Midlands, Bristol, or London is helpful as there is a requirement to travel to London and Birmingham for monthly team meetings.
Energiesprong UK is part of the 4 Day Week campaign and operates on a 32 hour week. This role is offered on a 24-32 hour per week basis.
Why this role matters
Operational Precision – Ensuring the accurate and timely management of payments, invoices, budgets, and timesheets to support smooth business operations.
Informed Decision-Making – Delivering clear, precise financial reports and real-time resource data to enable effective decision-making across the organisation.
Effective Governance – Assisting Directors and the Board by providing necessary data and insights to maintain robust governance and organisational accountability.
Streamlined Partnerships – Facilitating the timely exchange of essential information with clients, suppliers, and collaborators, ensuring strong professional relationships and effective project delivery.
Scalable Growth – Strengthening internal systems and processes to support organisational growth, aligning with the mission and strategic goals of the organisation.
What you’ll do
Financial & operational support
Process payments, issue and track invoices, and regular liaison with our accountants.
Support payroll and monthly financial routines.
Manage monthly resourcing, including reviewing timesheets and producing resource/budget reports.
Project and client administration
Provide admin support to project teams and deal with client queries.
Maintain accurate project records and documentation.
HR & company administration
Support onboarding, record keeping, and general HR processes.
Assist with contract and supply chain management.
Coordinate company insurance renewals and maintain policy documentation.
Update internal processes and policies when required.
IT & systems support
Maintain user access across systems and support general IT admin.
Update team information pages and project sites using MS SharePoint.
Maintain accurate, well-structured data and internal documentation.
Support wider organisational admin as needed.
Bid & opportunity management
Administer opportunities on bid and framework platforms.
Summarise opportunities to support decision-making.
Support bid preparation and submission administration.
Board & leadership support
Assist Directors with diary planning, document preparation, and meeting coordination.
Provide board administration, including scheduling, information dissemination and actions.
Who we’re looking for
You have more than 3 years proven administrative experience and enjoy helping organisations run well.
You’re confident and have solid experience handling financial administration and reporting.
You are detail-oriented, organised, and accountable.
You can communicate clearly and professionally with colleagues, clients, and suppliers.
You’re a self-starter who can manage your own workload in a flexible, remote-working environment.
You’re comfortable learning new systems and providing basic IT support.
You’re interested in sustainability, retrofit, or mission-led work, and want to be part of a purpose-driven organisation.
Experience working with SMEs or the public sector is desirable.
How to apply
If this sounds like the right fit for you, we’d love to hear from you!
Please contact join@energiesprong.uk with your CV, cover letter and salary expectations by 16 January 2026.
